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Modern Slavery & Human Trafficking Statement for financial year 2020-21

Modern Slavery & Human Trafficking Statement for financial year 2020-21
Rymote (A trading name of Affinity Systems Ltd) is committed to preventing modern slavery and human trafficking in any part of our business or supply chain. It is absolutely the right thing to do and we aim to take sustained and concerted action against such acts.
Organisation’s structure and business

Our supply chains
Our supply chain includes large multinational organisations, publicly owned bodies as well as a range of small and medium sized suppliers providing goods, services and works for Rymote.

To ensure all suppliers within our extended supply chain comply with our values, we have in place a Supply Chain Charter. This reflects our commitment to acting ethically and with integrity in all our business relationships, and to implementing and enforcing appropriate systems and controls.

Our policies on slavery and human trafficking
We are committed to ensuring that there is no modern slavery or human trafficking in our supply chains or in any part of our business. Our Supply Chain Charter sets out our expectations from the supply chain to prevent modern slavery and human trafficking. In addition, our Speak-Up policy provides a reporting method for our staff and others to alert us to any concerns they may have. This provides a second line of defence to assuring our compliance with modern slavery, which is managed by our Compliance team. Due diligence processes for slavery and human trafficking As part of our initiative to identify and mitigate risk, we have undertaken a high-level due diligence exercise on Rymote’s direct suppliers, requiring them to self-certify their compliance with modern slavery and human trafficking legislation. We aim to implement further risk-based assessments, as set out below.

We have historically provided training to key staff on modern slavery risks, however, are looking to implement a more robust training programme, as set out below. Our Commercial teams engage with other public sector bodies to discuss developments, updates and best practice on a periodic basis.

Further steps
Following a review of the effectiveness of the steps we have taken to ensure that there is no modern slavery or human trafficking in our supply chains, we intend to take the following further steps to combat against modern slavery and human trafficking: –
• In line with Government guidance we are rolling out the Government Modern Slavery Assessment Tool to assess the risk of modern slavery when we commence a procurement. The results will be built into our management reporting arrangements;
• High risk procurements will be subject to additional modern slavery questions as part of our social value policy outcomes;
• We will roll-out modern slavery awareness training to our Commercial department to ensure those responsible for awarding contracts are aware of modern slavery risks;
• We will issue all our existing tier one suppliers with a letter to remind them of their compliance responsibilities in the prevention of modern slavery and human trafficking;
• We will require all our subsidiaries to make annual modern slavery and human trafficking statements;
• We will develop a new Modern Slavery Policy detailing our approach to managing modern slavery and human trafficking risk; and
• We are reviewing our relevant policies, including the Supply Chain Charter and Speak Up Policy to ensure they remain fit for purpose.

This statement is made pursuant to section 54(1) of the Modern Slavery Act 2015 and constitutes our
modern slavery and human trafficking statement for the financial year ending 31 March 2020. It was
approved by the board on 17 February 2021.
Al Yong
Chief Executive Officer